Commercial
Rate & Expenses Policy
All figures are exclusive of VAT (added where applicable) and exclusive of expenses unless stated otherwise.
1 Professional rates
| Item | Rate |
|---|---|
| Standard day (up to 7.5 hours) | £675 |
| Part-days / additional hours | £90 / hour |
- A standard working day is 7.5 hours.
- Part-days and half-days are charged pro rata at £90/hour (e.g. 4 hours = £360).
- Hours worked beyond the standard 7.5-hour day are charged at £90/hour. No evening, weekend or bank-holiday loading applies.
2 Travel time
- Travel time is not charged for the first 2 hours in any day.
- Travel time beyond 2 hours is charged at £45/hour (50% of the standard hourly rate).
3 Mileage
- Business mileage is charged at HMRC Approved Mileage Allowance Payment (AMAP) rates, currently 45p/mile for the first 10,000 miles in the tax year and 25p/mile thereafter.
- Rates track HMRC; the applicable AMAP rate at the time of travel applies.
4 Travel (public transport / air)
- Rail: standard class, reimbursed at actual cost. First class only where pre-approved or where an advance fare makes it cheaper than standard.
- Air: economy for short-haul. Premium economy on long-haul only where pre-approved.
- Taxis, parking, tolls, congestion charge, ULEZ: actual cost, with receipts.
5 Accommodation (overnight)
Reimbursed at actual cost, with receipts, within the following nightly guidelines:
| Location | Guideline cap (per night) |
|---|---|
| Outside London / major cities | £120 – £150 |
| London / major cities | £180 – £220 |
- Accommodation above the guideline requires prior written approval.
- Personal incidental expenses (phone, laundry, etc.): £5 per night (UK), in line with the HMRC tax-free limit.
6 Meals / subsistence
- A flat per diem of £35/day applies when an engagement requires an overnight stay away from base.
- Paid without itemised meal receipts, provided the overnight stay is evidenced.
7 Expenses administration
- Receipts are required for all expenses except the fixed per diem in Section 6.
- Expenses are rebilled at cost (no handling markup).
- Any single expense over £150 requires prior written approval.
- Expenses are submitted monthly, alongside the corresponding invoice.
- Payment terms: 30 days from invoice date. The provider reserves the right to charge statutory interest and recovery costs under the Late Payment of Commercial Debts (Interest) Act 1998 (currently 8% above the Bank of England base rate) on overdue amounts.
Notes
- Rates and thresholds should be reviewed annually. HMRC scale and mileage rates change at fiscal events, often without prominent announcement.
- This document sets out commercial rates. It is not tax advice; the tax treatment of reimbursed expenses (including VAT and any IR35 considerations) should be confirmed with a qualified accountant for the specific engagement structure.